Minutes of the Partnership Meeting

Minutes of the Partnership Meeting
Held at 7.00pm on Tuesday 17th March 2009

Those Present:-
G Whitfield O.H.C.A.S Chair
J Chappel P.T.R.A Vice chair
D Sterratt C.D.C Treasurer
G Chappel Project Co-ordinator
M Wengradt O.H.C.A.S
S Towe O.H.C.A.S
R Carter Co-op
S Paget O.H.C.A.S
G Woods Lab Close
C Richardson Lab Close
P Kemp P.T.R.A
I Preston P.T.R.A
G Impey P.T.R.A
S Rollison L.L.A.M.A
B Rollison L.L.A.M.A
PCSO Julia Martin Police
L Trenchard Office Staff
C Sampson Office Staff
Visitors:
S Calings - Smith Connexions/Next Step
Welcome:-
The meeting was opened, and all were welcomed by the chairperson. Mr & Mrs Rollison from LLAMA were introduced as well as S Calings-Smith from Connexions.
Apologies:-
G Chin-Quee Dracaena Centre Secretary
C Smith Education
Emma West Carrick Housing
Minutes of the previous Meeting:-
Proposed by: D. Sterratt Seconded by: I. Preston
Matters Arising:
Nil
Recommendations from Management Meeting
During the management meeting a discussion was held about Chloe Sampson's maternity leave, this will commence on Friday 12th June 2009, two weeks before the due date. If Chloe decides to take full maternity leave she will be due to return to work in March 2010. Meaning we need to advertise for a temporary position to cover the maternity leave as it's a key post.
The Chairman stated that the management would like to extend the management committee and request either Mr or Mrs Rollison from L.L.A.M.A to join. The Chairman suggested that they decide between them who will join and to then let Grenville know once it's been decided.
Owing to Carrick District Council being desolved as of the 1st April, Councillor Dave Sterratt resigned from the post of Treasurer and Council member of The Partnership. The management committee recommended to The Partnership that Councillor Sterratt will be retained as a Co-opted member.
Proposed: C. Richardson Seconded: I. Preston
All in Favour
Unanimous Vote
As D. Sterratt has resigned from the post of Treasurer it was suggested to the Partnership, if anyone would like to take over this role. Sandra Towe put herself forward for this post, it was proposed that S. Towe takes over the post of Treasurer. Grenville will change the bank details.
Proposed: D. Sterratt Seconded: J. Chappel
All in Favour
Unamimos Vote
Co-Ordinators Report
As spoke about at last month's meeting, we applied for funding and match funding for an ‘Its Your Day' and can now announce we have been granted £1000.00 funding by County Council and match funding from the Children's fund of £250.00 making a total of £1,250.00 for the day. Grenville suggested we have Circus skills again as on a previous ‘Its Your day' the children really enjoyed this workshop. Food will be provided for the children and will consist of Chips, sausages and beans. We have been quoted a price for one Circus workshop coming in at around £200.00. R. Carter suggested that we negotiate on prices as it is for the community. The biggest expense of the day will be renting the Dracaena Centre for the day, costing us around £300.00. R. Carter also suggested that we ask around local supermarkets to support the day by asking for donations. The co-ordinator also asked the committee for ideas for the day and stated that children do have to fill out a questionnaire to take part and will have to register at the office to attend and will be given parent consent forms etc. We do have 20 hours to share between the associations to use throughout the year but the Chairman stated he would like to re-negotiate these hours. The Chairman, Grenville, Sandra and Shirley are to meet with Richard May and Chris Smith from the Dracaena Centre every two months so this will be discussed at the next meeting. A thank you is sent to Gerald Chin-Quee and Steve Rawson for funding.
Event Co-ordinators Report
Lesley reported that the 10 people that started the shape up are the 10 finishing the course next week. As the shape up is coming to an end, Lesley thought about setting up a free sunflower competition with a £10 prize for the biggest sunflower which will be judged in August, extra details were given to the committee. There is also a possibility of holding a gardening course depending on funding for Lesley's post which will be looked at next year.

Connexions (Work assistance for local people)
S Calings - Smith from Connexions explained what connexions do and where to find them. It was explained that they are starting up an Adult guidance scheme to engage adults into some kind of employment, training and advice with problems in which they are experiencing such as redundancy. S Calings - Smith is looking for links to connect with more adults of 19years plus. The voice is suggested but due to connexions limitations, employees can only use the posters they are given to advertise. G. Chappel suggested that tenant groups interested in what is being offered are to speak to S Calings - Smith at the end of the meeting.

Police Report (PCSO Julia Martin)
PCSO Julia Martin read out this month's crime report. J. Martin stated that they are continuing with the community speed watch, but would like some volunteers. R. Carter asked if the police have worked with the children in schools doing the speed watch as seen in the papers. PCSO J. Martin confirmed that they have done this with many schools. If anyone has any issues in which they wish to raise please do so. I. Preston reported that there is a mini- moped going around the estate, J. Martin to speak to I. Preston after meeting. R. Carter asked if we in the office look at the crime statistic reports each month and compare any trouble spots. It is explained that J. Martin and colleagues do this at the station to compare and all statistics are monitored by the Police.
Reports from Partners
Lab Close: C. Richardson informed the committee that they will be holding their Bazaar on the 4th April. The Bowling club still going well with 9 attendees at the last session, others were not able to attend due to appointments.
O.H.C.A.S: The Chairman reported that their Cash bingo will start on the 15th April at the Dracaena Centre, it will be held every other Wednesday, doors open at 1:30pm with eyes down at 2pm, and will finish at 4pm. The more people the bigger the cash prize. Anyone under the age of 14 will not be permitted to play.
P.T.R.A: June stated that the AGM was held and there was a re election of officers. Community Fun day on the 12th July, have requested LLAMA put a stall in for this.
Card making sessions are going well and the next one will be held this Saturday at 10am - 1pm and will consist of making mothers day cards and are expecting a good number to turn up.
AOB:
There was no any other business.

Meeting closed at 8:30pm
NOTE: This meeting is an Extraordinary General Meeting
To make legal changes to the constitution
Date of next meeting
Tuesday 21st April 2009
________________________________________
Minutes of the Partnership Meeting
Held at 7.00pm on Tuesday 21st April 2009

Those Present:-
J Chappel P.T.R.A Vice chair
G Chin-Quee Dracaena Centre Secretary
S Towe O.H.C.A.S Treasurer
D Sterratt Co-opted
G Chappel Project Co-ordinator
C Smith Education
S Paget O.H.C.A.S
C Richardson Lab Close
P Kemp P.T.R.A
I Preston P.T.R.A
G Impey P.T.R.A
S Rollison L.L.A.M.A
B Rollison L.L.A.M.A
PCSO Scott Laity Police
L Trenchard Office Staff
C Sampson Office Staff
Visitors:
Claire Brown CN4C
Ruth Swales CN4C
Welcome:-
The meeting was opened, and all were welcomed by the vice chairperson. Everyone introduced themselves to Claire and Ruth from Cornwall Neighbourhoods for Change.
Apologies:-
G Whitfield O.H.C.A.S Chair
M Wengradt O.H.C.A.S
R Carter Co-opted
G Woods Lab Close
Minutes of the previous Meeting:-
Proposed by: D. Sterratt Seconded by: I. Preston

Matters Arising:
I. Preston asked if the O.H.C.A.S bingo sessions statement is correct stating no under 14's. Grenville and June informed everyone that the rules for the cash bingo were verified by Emma West from Carrick Housing, and as The Dracaena Centre is not a licensed premises, under 14's are not permitted to play where-as in a licensed premises no under 18's are permitted to play.

Amendment to the Constitution
Grenville explained the reasons for the changes to the constitution, therefore a revote is needed for the following:
 Membership of Acacia and LLAMA, to appoint two voting members
 Appoint one member of LLAMA onto executive committee
 Treasurer: Sandra Towe
 Vote Dave Sterratt and Richard Carter as Co-opted members
Proposed: G. Chin-Quee Seconded: I. Preston
All in Favour
CN4C Garden Project
C. Brown explained to the committee where they are from and what things they have run and hope to intend to run. One of which is a 3 year project where they have partnership with two other partnerships, Cornwall waste management and Federation of Cornwall farms, within the project they hope to support households to grow their own vegetables in the garden and also for people who don't have gardens to teach them how to grow vegetables in pots. There is an advert going out in the next voice and are happy to do leaflet drops in areas in which the committee suggest and possibly come along to any other community meetings. June asked if working with school's was an option as they are about to start work on an Eco Garden, C. Brown explained why they are unable to do so.
Co-Ordinators Report
The co-ordinator stated that The Voice has now gone to the publishers and will be on time this month. An advert for Chloe's maternity leave cover has been included in the newsletter and also will be advertised with the Job centre and CN4C.
We now have a date for the ‘It's Your Day', which is Tuesday 26th May 11am - 4pm. We are now starting to organise events for the day and have invited Rivera Lodge's Nail bar team. We are also re-negotiating a fee for the Dracaena Centre as it stood at £300 for the day. Volunteers will be needed as the children will be filling out a one to one questionnaire on entry. Registration forms, Parent consent forms, health forms etc need to be filled out before the day and returned to the Office.
The website is up and ready to go live for the beginning of May. A Preview was given to the committee at the end of the meeting. The website address is: www.beaconpartnership.org.uk. C. Smith suggested that the School computers have a link on them to the new partnership website, Grenville stated this is a good idea and to look into it.
The co-ordinator then handed out the leaflet version of the Strategy to all. This will be distributed with The Voice this month.
A couple of weeks ago we received a phone call from a paint shop offering us a van load of paint which is very handy, although we have not heard anything since we will follow this up within the week.
Event Co-ordinators Report
Lesley explained new sessions which she would like to run from the Office but needs permission from the committee to go ahead and to then advertise. They are as follows:
 Coffee & a Chat, Mondays 2pm till 3pm starting Monday 11th May in the Office.
 Buy, Sell or exchange baby clothes, baby toys, equipment and school uni forms etc starting on Tuesday 12th May in the mornings 9:30am till 11:30am initially for four weeks, refreshments to be on sale at the Office.
 Swap, buy or sell board for games, which will be on the wall in the office. Partnership will reserve the right to withdraw any game that is inappropriate and will not be held responsible for the condition or cost of the games that are being sold or exchanged. All individuals buy, sell or swap at their own risk.
Proposed: S.Towe Seconded: S. Paget
All in favour
Also hope to start a 3rd Shape up program on 2nd June at 1:30pm till 2:30pm at the Tregullow Office (Old Rent Office) anyone who is interested to contact Lesley at the Office.
Reports from Partners
Lab Close: C. Richardson stated that their bi-monthly meeting should have been held last week but as only one tenant attended it was cancelled and re booked for this Thursday and a newsletter went out to all residents in Lab close as a reminder.
Also had the first trip of the year, to Parr Market for the day, was enjoyed by all that went and would like to go again nearer to Christmas. Hoping to run at least four trips this year.
P.T.R.A: June reported that they had their first meeting after the AGM and all officers were re-voted in.
O.H.C.A.S: S. Towe informed the committee that their first Bingo Session went very well last week and a good sized crowd attended but hoping to have a better turn out next time as bad weather conditions put some people off.
Falmouth Primary School: Claire Smith reported that they have started work on the Eco Garden, and will need Grenville's suggestion of the Garden Handy man team to go up and dig over soil will be needed soon.
Proud to announce that they have linked with a School in Afghanistan and a group from this school will be visiting Falmouth Primary on the 11th May, and hopefully a group from our School can go and visit their School in Afghanistan. We have also recently linked with two teachers from Saltash School.
A couple of children's groups are working with students from Tremough. One group is making a film which will be shown at Tremough and the other group is a Nature Group both of which are going really well and the children enjoy.
Still running the Come Stay and Play sessions every Monday would like the Partnership to help promote this a little more.
L.L.A.M.A: B. Rollison informed us that the playing fields at the bottom of Lambs lane have been renovated but unfortunately there has been a form of vandalism already and work has stopped. Hoping to run an Open day once the project has been completed down there this will also to be to help promote LLAMA.
AOB:
Shirley Paget informed Grenville that she can deliver The Voice to Old Hill Flats while she collects the 100 Club.
Dave Sterratt asked if the overgrown bit of land at the bottom left hand side of Old Hill could be maintained by the Beacon Enterprise Team and contact County Highways to see if this is possible.
A decision for website photo's is to be made and all will need to sign forms.

Meeting closed at 8:30pm
Date of next meeting
Tuesday 19th May 2009




Minutes of the Partnership Meeting
Held at 7.00pm on Tuesday 21st April 2009

Those Present:-
G Whitfield O.H.C.A.S Chair
J Chappel P.T.R.A Vice chair
S Towe O.H.C.A.S Treasurer
G Chappel Project Co-ordinator
C Smith Education
S Paget O.H.C.A.S
M Wengradt O.H.C.A.S
C Richardson Lab Close
M Fontana Lab Close
P Kemp P.T.R.A
I Preston P.T.R.A
G Impey P.T.R.A
S Rollison L.L.A.M.A
B Rollison L.L.A.M.A
J McGuire Fire
L Trenchard Office Staff
A Bennetts Office Staff
Welcome:-
Graham welcomed everyone, and introduced Abi Bennetts to the committee as Chloe Sampson replacement while on maternity leave.
Apologies:-
R Carter Co-opted
P Kemp P.T.R.A
B Smith O.T.T.R.A
M Cummings Police
D Sterratt Co-opted
Minutes of the previous Meeting:-
Given out prior to this evening meeting, taken as a true record:
Proposed by: June Chappel Seconded by: I. Preston

Matters Arising:
I. Sandra Towe is arranging a meeting with Grenville to go over the Treasurers books and sign the paperwork for Barclays Bank to become treasurer.
Presentation to Gordon Woods:
Mr Woods did not turn up for this meeting the presentation will be carried over to the next meeting.

Suitability of office for large meetings.

June felt that with the growing number of committee members that the office is not suitable for a large amount of people. She had spoken to the Fire officer, who stated that with two exit doors that we were not overcrowded as if there was a hazard we would be able to get out. The committee decided to try a new venue for three months. This will be held at Falmouth Primary School, starting from next month. The fire station has also offered a room towards holding the meeting and maybe able to offer a mini bus to transport us to the meeting.
Risk Assessment
Dr David Sterratt tabled a risk assessment as part of his study course; this was noted by the committee.

"It's Your Day" Report
This was held at Dracaena Centre all children that attended enjoyed themselves, there is some money left over from this event, and we hope to hold another one later in the year. The committee would like to give thanks to Riveria Lodge for their attendance and also Swamp Circus. June made a suggestion to hold a event for younger children, to make it more family friendly, and to get the younger children's views this was agreed.

Loan of Equipment to Boxing Club
Grenville reported that Matt Cummings has obtained £3000 to run a boxing club, for the estate. At present there is no venue available in this area to hold the club. Therefore it is intended to run the club from Falmouth School, the partnership owns £3000 of fitness equipment which is stored at the Dracaena Centre and has not be used, since it was obtained 3 years ago, we have been asked if we could loan the equipment to the boxing club until a venue can be found to hold it.
It was proposed by: Sandra Towe Seconded by: Chris Richardson.
All favour.
Co-ordinators report
It was reported that Chloe sent her thanks and a card for her leaving the partnership due to maternity. Grenville thanked everyone who donated Chloe received a baby card of £100.
Grenville also mentioned that as he is now a county councillor over the last 2 weeks he has spent a lot of time out of the office, this has been taken from his holiday allowance and flexy time. By the next meeting he will know what meeting he will have to attend at county, and will then be able to report to the committee more accurately, what the total commitment will be. Chris Richardson offered her congratulations on Grenville's election.
Grenville pointed out to the committee that the all the photographs have been removed from the doors, this was because they were looking in a bad way, we intend to re-new/ re-print the photos, he asked if everyone would like to come in and pick photos which they would like to see back on the doors. As not all the photos are in date. He suggested that we could make several collages on different subjects or events that had happened and have them professionally printed at ASDA, at a cost of £17.50 per A1 sheet. Generally agreed. It was also noted that we could modernize and change the display board behind Abi's desk, to give us more space.
Richard Carter and Grenville attended a NHS conference at the Dracaena Centre, and gave a presentation on the partnership this was very well received by all who attended. It was pointed out to the conference that we no longer have a NHS representative on the committee due to the high work load on the health visitors. Member of the NHS team working at the Dracaena centre asked if they could attend and take over this position. All agreed this was a good idea and should be looked into.

Events Co-ordinators Reports
Lesley informed everyone that the sunflower competition is now closed and the judging for this will be held in August. The new Shape Up will start on Monday the 22nd of June; in O.T.T.R.A starting at 7pm. Lesley also commented that she is working with Tim Cox from Falmouth fire station, in designing courses from youth and adults. The fire station has thrown down a challenge, of a pasty competition to see who can make the best pasty. This will be judged on the 14th of July at 1pm in the office. The fire station are also coming in on Monday the 22nd of June at 11am for an informal chat.

Police Report:

A written police report was left, for everyone to read.
Reports from Partners
Lab Close
A Mediation meeting was held between them and OTTRA reference to the bungalows in Oakfield Road after a discussion it was agreed that the bungalows would remain with Lab Close; Mr Sage could remain as Chair of OTTRA, but would have no voting rights.
The AGM will be held on Thursday 18th June 2pm in Laburnam Hall.
Falmouth Primary School.
Saturday the 27th June open morning at the school for anyone to come and look around. The Come Stay and Play session held on a Monday morning from 9.15 to 10.30, it offers support to young families, is not very well supported, and is looking for more support.
This year some on the year 6 children are off to Porthean for summer camp.
P.T.R.A
June reported that the INCE grant for the art and craft sessions was a success, the next event will be on Saturday the 20th of June 10 until 1pm.
O.H.C.A.S
Graham reported they also were successful in the INCE grant obtaining a Bingo Machine, for their Bi weekly afternoon sessions.
A.O.B
June asked if this years Gardening competition is still going ahead, it was felt that it should happen this year, an advert will be added to this months Beacon voice, for entry forms. The judging will take place the first week of August.
Community fun day will be held on the 12th July at Dracaena playing fields, help is required for the day.
Meeting closed at 8:30pm
Date of next meeting
Tuesday 21st July 2009
At Falmouth Primary School.
7pm.
Please Note We are going to be At Falmouth Primary for Our next meeting.




Minutes of the Partnership Meeting
Held at 7.00pm on Tuesday 21st July 2009

Those Present:-
J Chappel P.T.R.A Vice chair
S Towe O.H.C.A.S Treasurer
G Chappel Project Co-ordinator
S Paget O.H.C.A.S
M Wengradt O.H.C.A.S
C Richardson Lab Close
G Chin - Quee Dracaena Centre
M Fontana Lab Close
S Rollison L.L.A.M.A
D Sterratt Co-opted
B Rollison L.L.A.M.A
L Trenchard Office Staff
A Bennetts Office Staff
G Woods

Welcome:-
June took tonight's meeting due to Graham being unable to attend the meeting. June introduced Glenda and Marie from Cornwall Neighbourhood for Change, to everyone at the meeting.
Apologies:-
R Carter Co-opted
P Kemp P.T.R.A
B Smith O.T.T.R.A
M Cummings Police
G Hallsey Education
G Impey P.T.R.A
I Preston P.T.R.A
G Whitfield O.H.C.A.S
S Laity Police

Minutes of the previous Meeting:-
Given out prior to this evening meeting, taken as a true record:
Proposed by: Sandra Towe Seconded by: Marion Fontana

Matters Arising:
No matters were raised.
Presentation to Gordon Woods:
Mr Woods was presented with a gift of the partnership drawing and card on behalf of the partnership, Mr Woods then gave his thanks to the committee.

Presentation by CN4C Job Club.

The presentation was given by Marie and Glenda; CN4C tries and boosts the awareness of their work to the community. Not many people have been dropping in to the 1 on 1 session, or meeting at the partnership or any other places. Some of their funding runs out next month. They work with clients to get jobs, to find out away to get them back in work. They also brought leaflets they would also be able to send out more leaflets if needs be. They can help with filling out job applications C.V's and helping with job searching. The meeting don't cost anything and they work with 19+, unemployment or people who only work 8 Hours.

Holiday Cover.
June reported that on the 17th of August Grenville and herself will be going on holiday. Abi can not be left on her own in the office all the time, Monday afternoon, Tuesday and Friday all day, Lesley will be in the office. June asked if anyone would be able to drop in on the others days to check on her. Gavin will be opening and locking up the office during this time. There is a Lone Person Alarm for when she is alone. Grenville to Co-ordinate offers of cover, and to draw up a rota.
Co-ordinators report
Grenville reported on the closing of the funded account, the R.D.A account has been closed and the balance paid in our account. We are still working with Objective One to settle various issues before closing this account.
We have been invited to the Eden Project, to talk on our work to a group of "International renowned thinkers," this will be held on the 8th and 9th of October, with a pre meet in beginning of August. We will be asking for expenses to cover our costs.
Beacon Enterprise has had a Lottery inspection, this went very well. With no pick up points, Lottery funding for this project ends in October 2009 after which it must regenerate its own income.
Events Co-ordinators Reports
Shape-up is going well, we have 6 ladies on our course and all are enjoying the sessions. This is the last course we have to run to completed all we stated on the Awards of All grants. The end of the project report has to be completed by the middle of August and returned. However, we do have some manuals left, so perhaps after Christmas we could run another programme.
We put through 9 young people from this estate, on the Phoenix Project on the 16th July, Abi our office assistant and Zara who was in the office doing work experience, attended and by all accounts everyone had a good day. We have booked a session in at the Fire Station for the Shape-up ladies from this course and the last course, for the 24th of August. After this we will be starting courses again in September, once all the holidays are finished.

Lesley also asked if the partnership had any objections to her taking a course in Community Development Work, the cost will be met by grant funding as the partnership employs less than 50 people and will be done in her own time in the evening. There will be no cost to the Partnership. Everyone agreed that she should do the course.
Police Report:

A written police report was left, for everyone to read. (attached to the minutes)

Reports from Partners
Lab Close
There has been a trip set up for September after the children go back to school; the Christmas meal and fete have also been arranged. The numbers have been down but still have enough people for their bowling club.
L.A.A.M.A
It was reported that they are talking about having a street party. There have been problems with the playing field; the police went to the School and to the houses of the youths. The new phase is starting in a month. They also stated they will not entering the Garden competition this year.
P.T.R.A
June reported that this last Arts and Craft day was a success. There will not be an arts and craft day in August, this next on will be the 7th September, and the Fire Station will be joining to help. We have also been invited the Fire Station and watch the Retainers Drill, this will be held on a Thursday a date is yet to be arranged. It will be open to all partnership members.
O.H.C.A.S
It was reported that Bingo was still on.
A.O.B
June reported that the gardening competition forms are in the office. The Fun day was held on Sunday the 12th July, it went well, returning a profit on the day, but we need to review the fun day and its format before planning next year's events. The fun day group will be meeting in October to discuss plans. The pasty competition with the Fire Station was a success, 22 pasties where brought in, we had 4 judges, Chief Fire officer, Portfolio holder, Inspector Trott and Gloria Cardew. 1st prize went to Jodie from the fire station, 2nd to Jack Kemp and 3rd to Lesley Trenchard. Everyone was given a certificate for entering the competition.

Meeting closed at 8:10pm


Minutes of the Partnership Meeting
Held at 7.00pm on Tuesday 3rd August 2009
This is a emergency meeting.

Those Present:-
J Chappel P.T.R.A Vice chair
S Towe O.H.C.A.S Treasurer
G Chappel Project Co-ordinator
S Paget O.H.C.A.S
M Wengradt O.H.C.A.S
C Richardson Lab Close
P Kemp P.T.R.A
I Preston P.T.R.A
G Chin - Quee Dracaena Centre Secretary
M Fontana Lab Close
S Rollison L.L.A.M.A
B Rollison L.L.A.M.A
A Bennetts Office Staff
S Laity Police
J Martin Police
Welcome:-
June thanked everyone for attending, this special meeting, due to the sudden passing away of our chairmen Mr Graham Whitfield.
A minutes silence was held for Graham.
Apologies:-
R Carter Co-opted
B Smith O.T.T.R.A
D Sterratt Co-opted
G Impey P.T.R.A

Arrangements for the funeral of the late Graham Whitfield.:-
After some discussion the following points the following points were agreed:
 A sign will be displaced in the office window, informing all that the office will be shut on Wednesday the 5th.
 A donation for a floral decoration and catering was agreed.
 August meeting has been cancelled.
 September meeting to arrange the A.G.M for October.
These arrangement where proposed by Bob Rollison and Seconded by Marcia Wengradt.
Garden Handyman Scheme board member nomination.
A replacement is required on the board, plus the board has agreed that another member would be advantageous, Gerald Chin-Quee and Richard Carter both showed interest in these positions. It was decided that a final decision was deferred until the September meeting.

Judging of the Gardening competition.
June stated that the judging would be taking place next week. But we need someone else to assist; Shirley will be taking this position.

Replacement for Office Junior.
June reported that as Abi is going back to college on the 2nd of September, we will need an office replacement after a discussion it was decided to ask Nicola Congdon, if she would like to take up this position. This was proposed by Bob Rollison and seconded by Marcia Wengradt.
Chloe could still be on maternity leave until March.
A.O.B
Grenville reported that they have accepted a visit from Newport County Council on 11th August at 11am. Everyone is welcome to pop in.

Meeting closed at 7:30pm




Minutes of the Partnership Meeting
Held at 7.00pm on Tuesday 15th September 2009

Those Present:-
J Chappel P.T.R.A acting chair
G Impey P.T.R.A
S Towe O.H.C.A.S Treasurer
G Chappel Project Co-ordinator
M Wengradt O.H.C.A.S
G Chin - Quee Dracaena Centre Secretary
M Fontana Lab Close
S Rollison L.L.A.M.A
B Rollison L.L.A.M.A
N Congdon Office Staff
P Kemp P.T.R.A
I Preston P.T.R.A
C Richardson Lab Close
C Smith Falmouth Primary School
M Cummins D&C Police
L Downer Carrick Housing LTD
E West Carrick Housing LTD

T Ashcroft Visitor
G Lawry Visitor
Welcome:-
June welcomed everyone and introduced Nicola Congdon to take the minutes for Abi while she returned to 6th Form.
Apologies:-
D Sterratt Co-opted
Inspector J Trott Police
S Paget O.H.C.A.S
Chris Grose Carrick Housing LTD

Minutes of the previous Meeting:-
Given out prior to this evening meeting, taken as a true record:
Proposed by: Gerald Chin-Quee Seconded by: Chris Richardson

Matters Arising:
No matters were raised.
Police Report:
Matt reported that apart from the trouble last week. It's been a quiet summer. Last weeks trouble was between 3 houses. All kicking off with fights, as stated in the local papers. Some weapons were seized, which lead to arrests being made. Some more arrests maybe made. Helicopter was used to look for escapee and tear gas was used.
Tony who was a visitor added that since the Police presence it is making people feel safer when they see the cars and Police walking around the estate.
Garfield's stated his main concern is that they are stirring up others even though they are not all involved. The Tenants on the road are fed up being in the middle, all good people are thinking about moving out. Not only this but the houses are being ruined as well.
Matt added that regarding housing someone in Carrick Housing might help. Matt also asked about allocations from Grenville. The government rules is that anyone suitable to go in the houses get given them. Council say if you live there for 1 year you classed as a local, they are now looking at moving this to 5 years.
Gerald explained more that councillors hold no sway, District look at the forms on the requirements and not behaviour, with very little leeway. Grenville added 70% of houses allocated to the ‘needy', since the recession has happen.
Matt reported that police can't be there all the time. The police from the 4 wards in Falmouth are on the Old Hill area, while they have their own wards to police.
Grace asked about finances regarding how many can be on the estate. Matt said that it will run out but they don't know when.

Neighbourhood Enforcement Officer Report
Louise reported that 3 teams are working together to sort things out on legal action. Not many people have come forward so they have little information. Some things may happen over the next week.

Co-ordinators Report
Grenville reported that the Audit is being done by Hodgeson's to Satisfy Objective One Funding. This will set us back £1000 plus VAT, but if it's not done and they ask to look, they can ask for the funding back!
Visit to Eden, Emily is coming on 16th September to plan it. It could be at the end of October.
Grenville and Grace went to Helston Fire station last week, they were happy about our project and what we do. Lord Booth explained a way to earn some more funding is too do a book on memories of the estate. Everyone was interested in doing this. Claire stated that the school would be interested in getting involved.
The funds from Carrick Housing for £30,000 hadn't been claimed until now. Lloyd's sponsors the Office Junior at the moment.
Enterprise team are working well. Down to 2 men with all work covered and getting on well. Standing on their own 2 feet to earn and keep the company going.

Request for day placement
June asked if Zara Jenkin who was on work experience for 10 days, could come and do a placement with us, one day a week. School has written a letter to the Partnership. The Committee all agreed to have her do a placement.
Proposed by: Ivor Preston Seconded by: Sandra Towe
Garden Competition results
Grace announced the winners, there were 7 categories. Ivor, June and Grace viewed the gardens.
Winners were:
Most Improved: Falmouth Primary School
Joe Hicks Memorial: Brian Lister
Vegetable Trophy: Hannah Julian
Open Award: Steve Jose
Overall: Pat Bolton
Basket and tubs: Mrs Gear
Small Garden: Dave Wann.
It was suggested that next year the Judging will take place early June. Everyone who entered had a certificate.
Date of AGM
20th October 2009
Will need nominations for the following:
Chair
Vice-chair
Secretary
Treasurer
These need to be in writing by 13th October 2009 12pm. Items for the agenda also by this date.

Nominations for Enterprise Board
Following the emergency meeting in August Jill Ferret requested a replacement for a board member for the late Mr Graham Whitfield, plus an extra member to ensure enterprise board meetings are always quorate. Mr Gerald Chin-Quee and Mr Richard Carter have been approached and showed interest.
The committee voted both Gerald Chin-Quee and Richard Carter as board members.
All in favour.
Proposed by: Marcia Wengradt Seconded by: Chris Richardson

Report from Partners
Lab Close - Trip on Thursday to NewquayZoo. Good House keeping had 50 replies.
Falmouth Primary - They are grateful for the award. Reported that there is no vandalism on the site through the holiday, Litter but nothing else. Improvements done throughout the school.
Projects that are going on.
Year 6 Victorians
Year 2/3 WW2
The Children will be looking for artefacts and stories. They would like to interview people of their memories and link with the community.
Everyone congratulated Claire for moving from Acting Head to Actual head of the school.
O.H.T.R.A - Bingo still on, it's a good afternoon and very well supported.
LLAMA - New phase on the field now taking place. £130,00 to build a BMX area, Saturday is an open day for phase 1. 12-5pm, lots of activities.
Vice chair resigned and Mr Rollison is taking the place. A few problems with drinkers but police are aware.
Penwerris - It was reported the Art and Craft with the Fire station went well. Then they had a shout but managed to return just before the kids left. Everyone enjoyed the day very much. Date of the next art and craft morning is sat 3rd October
A.O.B
None was reported.
Meeting closed 8:07pm

Next meeting 20th October AGM.




Minutes of the Partnership Meeting
Held on Tuesday 20th October 2009
at Falmouth Primary School

Welcome
Everyone was welcomed by Emma West.

Election of Officers
Chairperson: June Chappel
Vice chair: Shirley Padget
Treasurer: Grace Impey
Secretary: Gerald Chin-Quee
The partnership committee consists of members from four tenant associations and a representative from Education, Police, Health, Carrick District Council and Dracaena Centre.
All Agreed

Roger Wyatt
Grenville handed out his CV. After some discussion amongst the committee members it was decided at present that at present we have no work that we can offer Roger but Grenville to contact him and ask if he would like to be put in contact with Father Mark and Falmouth Pastor Service.

Events Co-ordinators request
Lesley reported that she would like the committee to decide
Fire station visit - they have a mini bus that can be used.
Coastguard station - can ask if they can borrow the mini bus from Fire Station.
Shape-up after Christmas at Beacon Office.
Shape-up support group going to Fire Station.
Table top Mini bizarre - 10-12.30pm, Borrow tables from the school. People of the estate can sell items they make and 10% of the total for the Partnership. Tea, coffee, cakes for sale. 4th December.
Composting course - Lesley as a Mentor, 3 workshops composting, herbs and salad items.
Support 2 times a month for weight management. 1st and 3rd Tuesday.
Christmas card competition for ages 5-11 and 12-16. £5 cash prize and if the card is suitable to be used as the Partnership Xmas card.
The committee agreed to all of these.

Meeting closed 21:12pm.




Minutes of the Partnership Meeting
Held at 7.00pm on Tuesday 15th December 2009

Those Present:-
J Chappel P.T.R.A Chairperson
S Towe O.H.C.A.S
G Chappel Project Co-ordinator
M Wengradt O.H.C.A.S
G Chin - Quee O.H.C.A.S
M Fontana Lab Close
S Rollison L.L.A.M.A
B Rollison L.L.A.M.A
N Congdon Office Staff
C Richardson Lab Close
R. Carter Co-opted
L Trenchard Office Staff
S Paget O.H.C.A.S Vice Chair

Welcome:-
The meeting was opened and everyone was welcomed by the Chairperson
Apologies:-
D Sterratt Co-opted
G Impey P.T.R.A Treasurer
I Preston P.T.R.A
C Smith School
Minutes of the previous Meeting:-
Given out prior to this evening meeting, taken as a true record:
Proposed by: Seconded by:

Matters Arising:
Corrections to minutes were made. Corrected minutes can be seen.
Police Report:
No police present but a report was given after the meeting by Mat.
Over all crime figures have decreased by 27 crimes since last year.
Criminal damage figures have decreased by 7 crimes.
Theft has increased by 1 crime.
Non dwelling burglary figures have decreased by 3 crimes.
Dwelling burglary figures have decreased by 1 crime.
These figures have been contributed to by a series of burglaries that have and are happening across the whole of Cornwall. The properties that have been targeted for high value antiques. At this point, none of the burglaries have occurred in the Old Hill district of Penwerris. Prevention is better then cures and would like to remind people of the simple crime prevention advice:
1. Remember to lock doors and windows when going out or to bed.
2. Keep high value items out of public view and in a fixed secure location.
3. If you are away for a length of time, ask a neighbour to check your property regularly.
4. Keep a list of valuables with a value and description or a picture as this will help retrieve stolen goods.
5. Record serial numbers of electronic goods.

The police recently re-launched Neighbourhood Watch in Penwerris Ward under a new management pyramid. Mr Ron Pine has been put through the Police vetting procedure to become a Police Volunteer. This means he will have access to the Police Station and some information systems. It will be his role to disseminate information out to Co-ordinators and to assist them when possible. This is currently a trail and it is hoped this will increase information flow between Police and NHW Co-ordinators. There will soon be a recruitment drive to fill in gaps where Co-ordinators currently do not exist. When the trail succeeds, it will be used as a model throughout Falmouth and hopefully force-wide.

Co-ordinators Report
Grenville reported everything is going well and ticking along.
It was bought up previous if we should or shouldn't have a councillor linked in with us. But it was decided we can have one and David Saunby has been allocated.
Grenville also stated that as there have been a lot of visits to bring people here, He has been asked to do a talk on 13th Jan 2010 at East Dorset. There is a speaking fee, mileage and accommodation will be provided. The Synergy Housing already would like to come back in the spring. Grenville said they were all highly impressed with what they saw about the Partnership.
Grenville stated that when they come back in the Spring and they can meet tenants and also who is involved in service in the partnership.
It was reported that it has been quiet in the office and Objective One has been settled and all funding finished now. Funding for Office Junior has been received till Oct next year. We still need to look for funding for the Events Co-ordinator which ends in April 2010.

Events Co-ordinator
Lesley reported that the Christmas Bazaar on the morning of 5th December, with various nice items was badly attended. 3 Gardening Workshops have taken place. Not many people but was really informative on how to compost at home, plant herbs and also cut and grow salad.
On 18th January, Shape-up will be starting their 4th programme. This will last 7 weeks.
Report from Partners
Lab Close - Christmas meal was at the hotel. Sainsbury's donated mince pies and they had 52 members from St Francis School Choir to sing Carols, not many attended as they liked but it was will enjoyable.
In their Bazaar they made over £300 which is the best one so far. This will go towards more trips.

O.H.C.A.S - Not much happening at the moment but Bingo will be back every 2 weeks in the New Year.
LLAMA - It was reported that the next Phase of the park is opening soon with a children's party and BMX racing.
P.T.RA - No report.
A.O.B
June suggested that as Gordon Woods is in hospital to get a card on behalf of the Partnership. All in favour of this, June to arrange.
Meeting closed 7:35pm

Next meeting 19th January 2010 at Falmouth Primary School.




Minutes of the Partnership Meeting
Held at 7.00pm on Tuesday 19th January 2010

Those Present:-
J Chappel P.T.R.A Chairperson
G Chappel Project Co-ordinator
G Chin - Quee O.H.C.A.S Secretary
B Rollison L.L.A.M.A
N Congdon Office Staff
C Richardson Lab Close
R. Carter Co-opted
S Paget O.H.C.A.S Vice Chair
M Cummins Police

Welcome:-
The meeting was opened and everyone was welcomed by the Chairperson
Apologies:-
G Impey P.T.R.A Treasurer
C Smith School
S Towe O.H.C.A.S
M Wengradt O.H.C.A.S
M Fontana Lab Close
S Rollison L.L.A.M.A
L Trenchard Office Staff
G Hollsey School

Minutes of the previous Meeting:-
Given out prior to this evening meeting, taken as a true record:
Proposed by: B Rollison Seconded by: S Padget

Matters Arising:
The minutes from November has been amended as agreed.
Police Report:
Police crime figures were given out by PC Mat Cummins.
There has been a decrease in over all crimes by 12.
Criminal damage has decreased by 4 crimes. Whereas there has been an increase in theft by 5 crimes and also burglary (non-dwelling) by 3 crimes. Burglary (dwelling) has also increased by 4 crimes.
Mat reported that there has been a lot of activity overnight on 11th and 12 Jan, involving burglary and crimes over a few roads.
Ron Pine is being photographed to do an article for the press about Neighbourhood Watch. There is a few gaps around the area where there isn't any Neighbourhood Watch co-ordinators and are looking for some more people to join to ensure all the correct information is given and not only little bits.
Grenville stated that the Penwerris PACT meeting was stopped as only 1 member of the public went along. But we may need to run more as we have received a request from a member of the public.

Co-ordinators Report
Grenville reported that not a lot has happened because of the snow.
Grenville also stated that He went to the East Dorset Housing Association and they were highly impressed. They would like to come back here again. The presentation went well.
The office is going along ok.

Events Co-ordinator
Grenville read a report from Lesley that they have started the 4th Shape-up programme and had 5 people attend; the 6th lady couldn't come as she was ill. So will generally have 6 people. This programme will last 7 weeks and gives people the skills and knowledge to change to a healthier lifestyle and to lose weight.

Future of the Events Co-ordinator post
June stated that the events co-ordinators post runs out in 10 weeks and asked what we do... Do we look for funding or thank her for the work over the last 2 years?
Grenville stated that funding is hard to get as it takes time but we could go and try for some as it's a very usefully post but not essential, if we didn't have the post it would be more work for Nicola and himself to do but can get volunteers to help.
Gerald added that Lesley is dedicated and that they should look into some more funding to keep it going.
Grenville reported that they could apply to CN4C for a grant towards the payments and might have some left over to do more activities. Grenville also said it's getting harder to get funding as money is being tight.
Richard stated about trying to get some small grants alongside the main funding. Which might be useful with adult education grant.
Shirley added that more publicity is needed, but June stated that the radio stations and papers pick out what they want as Lesley is doing all that already.
It was agreed to look for more funding to keep the post going
Proposed by G Chin-Quee Seconded by C Richardson
2010 Community Fun Day
June reported that this item is not usually brought to the partnership but as it effects the associations, this item was tabled.
They have applied for money from the County Councillor which Old Hill association has applied for. This can be used for more advertising and having more events on the day. Gerald asked if it would benefit being held as a partnership
It was asked would Lab Close and LLAMA like to join this year?
Gerald stated that Graham felt that the each association on the Partnership was losing their Identities. But if it's done as a whole Partnership, then everyone can get involved.
The date for the Fun Day is Sunday 11th July 2010, with the first meeting happening 26th Jan 2010. Everyone welcomed
All agreed.
It was proposed that the Community Fun Day is now known as Beacon Partnership Fun Day.
Proposed by G Chin-Quee Seconded by S Padget
Committee photo for web site
As there was apologise this has been tabled for the next meeting.

Report from Partners
Lab Close - It's been a quiet month with a meeting happening end of this week or next week.

O.H.C.A.S - Hundred club going to start again with a prize of 80% of the profit. Bingo is back on but the last one was cancelled because of the snow.
LLAMA - They have paid £10,000 to Town Council for the BMX Park. Even though it's not finished yet but was a wonderful place in the snow. There has also been a lot of work on the footpath to improve them. It has been a very quiet time.
P.T.RA - They have had their Christmas meal and it was a good night and have arranged for another social night on Saturday 6th February.
The next art and craft session is Saturday 13th February. They are not applying for the INCE grant for the Art and Craft sessions as not many children are attending. They are thinking about applying for a grant for a BBQ. It will need to be safety checked appropriately and contact speedy hire to see if it can be done. It could then be hired out to associations for a small cost of the gas, cleaning and upkeep. They will only be hired out to people with a food hygiene certificate. Carrick may do a hygiene course in the office. If people haven't got one, then we can go the Fun day and cook ourselves to make funds.
A.O.B
Grenville reported that there is an Estate Clean Up for Old Hill and Penwerris with the Rotarians. This is a free collection. There are forms to collect from the office and sign to say we can collect. Next time they can go to another area to do the same.
Richard brought up about the fees from the talks at Weymouth to be tabled at next months meeting. Will they be going in to the main fund or a separate account to use for activities? This item to be discussed at the next meeting in full. Grenville added that they could be moved into another account and used for Fun Day or pacific events that will come up.
Meeting closed 8:19pm

Next meeting 16th February 2010 at Falmouth Primary School.


Minutes of the Partnership Meeting
Held at 7.00pm on Tuesday 16th February 2010

Those Present:-
J Chappel P.T.R.A Chairperson
G Chappel Project Co-ordinator
G Chin - Quee O.H.C.A.S Secretary
B Rollison L.L.A.M.A
N Congdon Office Staff
C Richardson Lab Close
S Paget O.H.C.A.S Vice Chair
M Cummins Police
G Impey P.T.R.A Treasurer
S Towe O.H.C.A.S
M Fontana Lab Close
L Trenchard Office Staff
D Sterratt Co-opted
D Saunby County Councillor
D Wann P.T.R.A

P Dunn Penwerris

Welcome:-
The meeting was opened and everyone was welcomed by the Chairperson. Thanks were given to Mr P Dunn who was observing the meeting.
Apologies:-
C Smith Education
M Wengradt O.H.C.A.S
S Rollison L.L.A.M.A
R. Carter Co-opted

Minutes of the previous Meeting:-
Given out prior to this evening meeting, taken as a true record:
Proposed by: C Richardson Seconded by: S Padget

Matters Arising:
No matters arising.
Police Report:
Police crime figures were given out by PC Mat Cummins.
There has been a decrease in over all crimes by 14.
Criminal damage has decreased by 9 crimes. Whereas there has been an increase in theft by 4 crimes and also burglary (non-dwelling) by 1 crimes. Burglary (dwelling) has also increased by 2 crimes.
Mat reported that some people are not taking advice on securing their properties which are in the non-dwelling figures. Mat also stated that there is an increase on Neighbourhood watch co-ordinators but not all roads have been covered. More community spirit needs to happen on this.
There has been a few people knocking on doors asking for money but is all in hand. Mat reported that there have been break-ins in cars and sheds also bikes have been taking. Home security and alarms which Mat is looking into to bring to a next partnership meeting.
Dave Sterratt asked about the motorbikes and where they were taken from. Mat added that they are mostly from gardens and joy riders smashing them up but are being found.
June asked about maybe doing a drive inviting people from roads for co-ordinators. Mat added this is being looked into and from next month there is being Street Reps launched.
Gerald asked about graphs to look at trends and decreasing crimes. Mat to look into and see if there is one and report back at next meeting.

Co-ordinators Report
Grenville reported that is has been an up and down month.
With an Old Hill clean up day, 52 houses applied and were cleared. This was with 6-8 Rotarians and the Enterprise team. Cory have removed the rubbish as Sita wasn't contacted. It was estimated 10-15 tonnes of rubbish collected. Will be willing to do this again. Grenville to send letter of thanks.
Auditors have estimated £800 for the books and £300 for set up but will waver the £300 if the books are kept there for 3 years. All Agreed.
Grenville also reported that Chloe is due back 26th March, a letter has been sent and received but are awaiting the answer if she is going too returning.
Grenville stated that Lesley's post runs out 1st April. There has been a meeting with Tarn from CN4C and some ideas put forward, Awaiting meeting with Anita.
Cop-cards are in the process, they will cost about £500 and there may be a prize for the first one completed.
June suggested a letter to Patrick Fielder, Enterprise and also Nigel Rutter from Cory. All agreed.

Events Co-ordinator
Lesley handed out a few ideas that she can do with the CN4C funding. Copy attached.

Gardening Competition
June asked about this and it was decided to be judged in early July still. Judging panel still the same too. If we get the grant from CN4C we can buy new trophies and a donation of £25 from each association.

Time Capsule
June reported that a Time Capsule is being buried at Dracaena Centre, on Thursday at 10am for the closing of the Falmouth Youth Club and Beacon Junior and Infant school. June will buy a copy of West Briton and Packet, also she asked if a copy of minutes from associations can be put into the casket. This was agreed.

2010 Community Fun Day
Gerald reported that the first meeting was on 26th Jan.
Chairman - Gerald
Treasure - Shirley
Secretary - June
Next meeting 24th Feb, 7pm.

Committee photo for web site
Tabled for the next meeting.

Report from Partners
Lab Close - Residence meeting on Thursday to sort out outings also Bazaar 12th April 10am-12pm.

O.H.C.A.S - Hundred club going to start again. Shirley is going to go and see everyone and see if they would like to join again. First draw in May. Bingo going well.

LLAMA - AGM happened. The chair read out the achievements from the year. Then stood down as chairman. Bob is now chairman and vice chair will be elected at another meeting. There has been trouble with motor bikes but estate not too bad.
Bob also brought up about a new skateboard park at LLAMA or extend the original one. Dave Sterratt added it is unlikely because of the ground conditions as it will sink after a few years.
P.T.RA - New years do was a fish and chip supper. There is now another one in 2 months time. Art and craft was on Saturday and made some valentine cards, Fat balls for birds and also worry stones.
Also reported that they have applied for an Ince Grant for a BBQ for Fun days and hiring out with deposit and also a Health and Hygiene Certificate.
Dracaena centre - Gerald reported that the Dracaena Centre is up dating their constitution and management arrangements. At the recent meeting the proposed consideration was turned down owing to errors in management areas. This is now being rewritten and will be brought to next meeting.

A.O.B
Lesley brought up about retrospective compassionate leave which totalled 12 and half hours.
It was agreed that it would be granted for individual circumstances.
Proposed by D Sterratt Seconded by S Towe

Meeting closed 8:35pm

Next meeting 16th March 2010 at Falmouth Primary School.




Minutes of the Partnership Meeting
Held at 7.00pm on Tuesday 16th March 2010

Those Present:-
J Chappel P.T.R.A Chairperson
G Chappel Project Co-ordinator
G Chin - Quee O.H.C.A.S Secretary
B Rollison L.L.A.M.A
S Paget O.H.C.A.S Vice Chair
M Cummins Police
G Impey P.T.R.A Treasurer
S Towe O.H.C.A.S
L Trenchard Office Staff
D Sterratt Co-opted
D Wann P.T.R.A
M Wengradt O.H.C.A.S
S Rollison L.L.A.M.A
E West Carrick Housing Ltd
J Groves OTTRA
John Groves OTTRA
R May Dracaena Centre

Apologies:-
C Smith Education
R. Carter Co-opted
N Congdon Office Staff
C Richardson Lab Close
G Halsey Education

Welcome:-
The meeting was opened and everyone was welcomed by the Chairperson.
As we had new members to the meeting everyone was introduced.
Minutes of the previous Meeting:-
Given out prior to this evening meeting, taken as a true record:
Proposed by: Gerald Chin-Quee Seconded by: S Padget

Matters Arising:
No matters arising. At this point the chairperson congratulated Matt Cummins and his wife on the birth of their new baby.
Police Report:
Police crime figures were given out by PC Mat Cummins. He also supplied the information requested by Gerald last month on the trend in crime on the estate over the last 10 years. (Copies of these reports are attached)
.
Matt also brought to the meeting various alarms to help prevent crime, these will be available from the office (money with order) later this month. They include Wall mounted letterboxes Shed alarms, Motor bike alarms, Safe tins, Chain locks, Door peep holes, Outdoors lights, and Memo minders. More details will be available shortly.

Co-ordinators Report
Grenville reported that we have still had not obtained funding for Lesley's post and unfortunately we had to give her notice. She will leave us at the end of the month, if funding is obtained then the management committee will consider her re-employment.
Grenville thanked Lesley for her work over the two years she had been with us.
It was also reported that our landlord had been in contact reference the lease which was for 7 years and expired two years ago!! He has said that he is willing to offer a new lease, and asked how long we would like it to be? After some discussion it was agreed to ask for a ten year lease. It was also discussed the terms of the lease, on the old lease we are responsible for the building maintenance inside and out. It was proposed that we should try to get the landlord to take responsibility for the building etc and we would cover interior and paintwork. This would be reflected in the amount of rent increase we had to pay. The landlord had requested a 15% to 20% rent increase to come into effect with the new lease.
It was finally proposed by Bob Rollison and Seconded by Dave Sterratt that:
We request a lease of 10 years and suggest a 20% rent rise if the landlord take on the external maintenance of the building or a 15% rent increase if we retain the maintenance of the whole building, with a rent review in 5 years time.
All the partnership where in favour of the proposal.
It was also reported to the committee that the sign at the office was in need of renovation. Mr George Pye has offered to carry out the work, George is a qualified sign painter who has worked for Penwerris Tenants in the past. Grenville stated that the sign had originally been painted by Graham and it would be a shame to see it go but it was in need of repainting.
Proposed by Sandra Towe Seconded by Shirley Paget All in favour of repainting.

Events Co-ordinator
Lesley said she would be sorry to leave as she had enjoyed her time with the partnership and the chairperson thanked Lesley for her work. Lesley also reported that if there was any take up for the garden workshops which had been advertised she would come in and hold the workshops on a voluntary basis.

Committee photo for web site
Tabled for the next meeting.

Report from Partners
P.T.RA- Art and Craft classes are still working well with 12 children attending the last session which was for Mothers Day, the next session which is in two weeks time will be on Easter. Our next social night will be on the 10th of April, Wii and a pasty supper all welcome (if you can get in!) Next month is our AGM.
LLAMA - A meeting was held last week with the designers of the playing field, there are issues over the completion date of this phase. There seems to be some problems over Sita paying there contribution towards the costs. When this is settled the date for the opening can be set.
Concerns have been raised over the condition of a Cornish wall between Oakfield and Arundal Gardens, After all agencies inspecting the wall it is not clear who is responsible for its repair, Cllr Saunby is trying to get it sorted out. Dave Sterratt offered to take it up with the Town Clerk to see if the problem could be resolved.
O.H.C.A.S - Hundred club going to start again in May. Shirley is going to go and see everyone and see if they would like to join again. Bingo going well.
Dracaena centre - Written report to be attached.
OTTRA- Julie asked Matt why they do not have a police officer attending their meeting, Matt replied that he would have a word with the officer and see if she or a PCSO could attend. But pointed out that he could not commit other police officers and it would be up to them. Grenville pointed out that police always attend the partnership meeting but only make it to the tenant group meeting on the occasions that there other work allows, and if any group have any issue with that they should contact Sgt Trott. Julie also stated her concerns about the speed of cars around her estate
Fun Day-The next meeting of the fun day committee will be on 31st March at the resource office. June reported that there as been very few replies from the letters she sent out but she will be writing again to everyone. She also reported that we will be joined by 2 ladies from OTTRA.
Emma West Carrick Housing Ltd- It was reported that carricks builders are now on site at the old Falmouth Tavern site preparation work is being carried out and they except the houses to be ready for occupation by the end of November, Work is also underway to secure planning permission and funding to build at Laburnum. She asked if the partnership would like to be involved with Carrick and the Primary School in a project to educate the tenants and children of the estate on building site safety. Matt stated that the police are very pleased with the site barriers that the building firm had erected. Dave Sterratt said that the building firm may also help with the project. The partnership all agreed that we should work with Carrick and the school on the project.
Dave Sterratt asked Emma about the possibility of Carrick carrying out loft conversions to give more bedroom space in some houses? Emma stated that loft conversions and extension often cost more than building a new house. But we can pass his suggestion to the Carrick team for a full answer.


OTTRA asked Emma about converting the unused shops in Acacia to a flat? Emma replied that she was not sure about the lease and conditions on the shop or if this could be done.
A.O.B
Grace asked Matt if the police cut reported on the news would affect us on the estate? Matt stated that this year we had an increase on the number of police in Falmouth, thanks to Inspector Trott's work. He also stated that he was not aware of any cuts in this area at the present time.
Shirley informed the partnership that Old Hill Association have applied for a INCE grant to purchase a plaque in memory of Graham, and would like it to be erected in the office, all the partnership where in favour of this.
Dave asked if there had been any progress on getting something done about the grass area at the bottom of Old Hill, Grenville reported that June had spoken with Parks and Gardens and this area will be planted out as a wild flower area.
Shirley reported that the rubbish lorry had damaged the grass out side the flats in Old Hill, Grenville to report to Cory.
Dave stated that the Town Council grant would be available from the start of the new financial year and if we required a grant we should apply early.
Meeting closed at 8.14.

Next meeting 20th April 2010 at Falmouth Primary School.




Minutes of the Partnership MeetingHeld at 7.00pm on Tuesday 15th June 2010 Those Present:-
J Chappel P.T.R.A Chairperson
G Chappel Project Co-ordinator
B Rollison L.L.A.M.A

S Paget O.H.C.A.S Vice Chair

S Rollison L.L.A.M.A

C Richardson Lab Close

N Congdon Office Staff

G Impey P.T.R.A Treasurer

S Towe O.H.C.A.S.

J Groves O.T.T.R.A

John Groves O.T.T.R.A

 M Fontana Lab Close

I Preston P.T.R.A

Visitor

N Allan Cornish Community Banking

Apologies:-

M Wengradt O.H.C.A.S

C Smith Education
G Chin - Quee O.H.C.A.S Secretary
D Wann P.T.R.A
PC Mat Cummins Police

Welcome:-
The meeting was opened and everyone was welcomed by the Chairperson.
Minutes of the previous Meeting:- Given out prior to this evening meeting, taken as a true record:
Proposed by: Ivor Preston Seconded by: Shirley Paget
Matters Arising:
It was brought up Ivor Preston was present at last meeting and not added on the members present.


Cornish Community Banking
Neil from the CCB came and did a presentation on flexible loans and about accounts that is available to people.

It was agreed for Neil to arrange a meeting with Katrina to discuss if the office could become a savings pay in point.
Police Report
No Police were able to attend this meeting but Grenville spoke to PC Mat Cummins before hand and the crime figures have gone down apart from burglaries which have increased by 1 crime. It's also been quieter on the Penwerris Estate.
Co-ordinators Report
Grenville reported that he had received a letter from Richard Carter, saying he is resigning from the Partnership due to too many commitments.
Grenville also reported that not much has been going on in the office with the weather Children haven't been on the computers.
Grenville added that we are awaiting Payment for the Reading trip that he went on. Another trip to London on 28th June with large Committees on NHS. There are also a few trips that would be good to have some members go along too. But funding will need to be found.
Committee photo for web site
Individual photos where taken of members not present at last months meeting.
Report from Partners
LLAMA - There is a Cream tea on Saturday from 2-4pm, table top sale and raffle at the Hayman way shops. It was also reported that there has been a fire at the end with Trees, they know who it was but nothing is being done about it. The people have owned up. Dave Saunby to be contact about this and also Sgt Trott.

Lab Close - AGM was last week. 9 on the committee now. A new chair lady has been elected. Bowling still going on.

OTTRA - No meeting at the moment. AGM on the 21st June

P.T.R.A. - Art and Craft mornings are still going on with one on the 19th June. 26th June social evening in the office. The BBQ is ready to be used. Instead of lending it out, it has been changed for us to volunteer to buy the food etc. This would save any damage to the BBQ. The cost would be the amount of Gas used, cleaning, the food and the profit left over would be split.

O.H.C.A.S - Bingo still happening and the hundred club. All is going well. Shirley added that there was a walkabout with Carrick, Police and Fire Brigade. Some letters have been sent out about hazards.
AOB
Ivor brought up that the Marine Band had been in contact about putting something into the Carnival this year. It was added that not many people can walk that far and not many Children to take part from the Partnership and after a discussion it was agreed we will not be in attendance.

June added that the fun day meeting is tomorrow.
It was also added by June that the Gardening Competition is due to take place. It will be drawn the last week of July. The judges put forward are: Shirley Paget, Grace Impey, Ivor Preston, Barry Sullivan and also Bob Rollison. June stated that she will be writing to the Secretary's to ask for £25 donation. This was agreed at a previous meeting.

Meeting closed at 8.09.pm

Next meeting 20th July 2010 at Falmouth Primary School.




Minutes of the Partnership MeetingHeld at 7.00pm on Tuesday 20th July 2010

Those Present:- J Chappel P.T.R.A Chairperson

D Sterratt Co-Op

B Rollison L.L.A.M.A

S Paget O.H.C.A.S Vice Chair

 S Rollison L.L.A.M.A

C Richardson Lab Close

N Congdon Office Staff

G Impey P.T.R.A Treasurer

S Towe O.H.C.A.S.

J Groves O.T.T.R.A

John Groves O.T.T.R.A
I Preston P.T.R.A
M Wengradt O.H.C.A.S
C Smith Education
G Chin - Quee O.H.C.A.S Secretary

Apologies:-

D Wann P.T.R.A

PC Mat Cummins Police

G Chappel Project Co-ordinator

M Fontana Lab Close

Welcome:-
The meeting was opened and everyone was welcomed by the Chairperson.
Minutes of the previous Meeting:- Given out prior to this evening meeting, taken as a true record:
Proposed by: Ivor Preston Seconded by: Chris Richardson
Matters Arising:
No matters were arising
Cornish Community Banking update
Shirley reported that Katrina came and explained about a savings pay in point that could be used in the office. There would be training offered to the people who would like to take a role in this. It would be 1 day a week to start with. NO money will be left in the office. After a discussion it was decided that each association would take it to their next meeting, then to bring it back to the Partnership meeting for a vote.
Police Report
No Police were able to attend this meeting but PCSO Scott Laity sent a report on crime figures that was read out. There has been a decrease of 31 of overall crimes, decrease of 14 crimes for criminal damage and also a decrease in 4 crimes of non-dwelling burglary although there was an increase in theft by 6 crimes and also dwelling burglary by 5 crimes.
It is to be reminded to ensure personal belong are safely locked away when not being used.
The next PACT meeting will be 6pm on Wednesday 22nd September 2010 at Emmanuel Baptist Church, Western Terrace.
Co-ordinators Report
June reported that Grenville is up in Birmingham. But Grenville left a report which June read out. While in London last week he met with an officer from the Cabinet Office who works on the new Civil Society!
This is the Prime Minister NEW idea to get member of the community to run their own area!
He pointed out that is not a new idea as we have been doing this with some success for the past 15 year!
Since returning from London he has been in contact with the cabinet Office and Grenville suggest we write and invite the Minister down to the Partnership and that we get involved with the talks about setting up this new Civil Society.

It was agreed to become involved and a letter to be sent. All in Favour.
Proposed by S Rollison Seconded by I Preston
Report from Partners
LLAMA - The cream teas went well, everyone was invited to mix in with the resistance and involve them in different activities. They made £72 profit. A walk about has been arranged with Patrick Fielder as there is still problems with drinking and dog fouling, this was raised at the last PACT meeting and Police are concentrating on the area for 3 months.
The BMX Park's grass is not being cut, emails have been sent but still nothing is being done. Dave to looking into this.

Lab Close - The Coach trip to Paradise Park was cancelled due to bad weather till next week, there is now a full coach of 29 going. Last weeks Bowling on, 4 people attended but had great fun.

OTTRA - Meeting was held last night, not too much was to mention. Julie is now the chairperson.

P.T.R.A. - Art and Craft went well, a beach scene was created. Tried the BBQ on the social night and it was excellent. The next social night is 21st Aug which might be KFC. Britain in Bloom was due to come in but was running late although June did manage to speak to him later in the day.

O.H.C.A.S - AGM is being held on 8th September. Patrick fielder is going to do a demonstration in the flat that had the fire on the new sprinkler systems. Bingo and 100 club are going well.
Graham's plaque has arrived and is awaiting the wood surround.

Falmouth Primary School - They had Britain in Bloom attend and the children did a presentation on the Eco garden and about how no vandalism has been done. Last day for year 6 tomorrow. The school has been shortlisted for Cash for schools in the Falmouth Packet, they are now 1 of the 5 remaining.
Year 6 have been setting up their own businesses while year 1 have concentrated on Kimberly Park and how to improve the area.

An award for investors in work based learning was presented to the Partnership for all they do to help and support the School.
AOB
Bob stated that they are hoping to hold a funday in September.
Grace reported that as the August meeting is in the holidays, most people will be away. It was agreed that it would be cancelled until the September meeting.
This was proposed by John Groves Seconded by S Towe.

June brought up about the Gardening Competition. Ivor will be away but it still needs to be done. Trophies are needed back. The date of judging will take place 28th July.

June also added that the funday was the best one ever. Only 2 small football teams but were brilliant and no hassle at all. There is a meeting tomorrow night to see how much was raised and setting up a bank account for next year with some items left over.

Meeting closed at 7.50pm

Next meeting 21st September 2010 at Falmouth Primary School.


Minutes of the Partnership Meeting Held at 7.00pm on Tuesday 21st September 2010

Those Present:-

J Chappel P.T.R.A Chairperson

 D Saunby Co-Op

B Rollison L.L.A.M.A

S Paget O.H.C.A.S Vice Chair

S Rollison L.L.A.M.A

C Richardson Lab Close

N Congdon Office Staff

G Impey P.T.R.A Treasurer

S Towe O.H.C.A.S.

J Groves O.T.T.R.A

John Groves O.T.T.R.A
I Preston P.T.R.A

C Smith Education
G Chin - Quee O.H.C.A.S Secretary

D Wann P.T.R.A
PC Mat Cummins Police

G Chappel Project Co-ordinator

M Fontana Lab Close

Visitors

D McColl Falmouth School

S Sharples Highways

 Apologies:-

M Wengradt O.H.C.A.S

D Sterratt Co-Op

Welcome:-
The meeting was opened and everyone was welcomed by the Chairperson and everyone was introduced to the visitors.
Minutes of the previous Meeting:- Given out prior to this evening meeting, taken as a true record:
Proposed by: Ivor Preston Seconded by: Chris Richardson
Matters Arising:
A spelling mistake was made in Llama's report which has now been changed from resistance to residence.
Highways issues with the ward
Scott reported that that Cornwall Council have some money to spend over the next 3 years. This is to help with various schemes, such as zebra crossings, speed humps, yellow lines and problems with drainage. It involves any issues that people have on the Penwerris area. If there are a group of yellow lines that need doing then Councillors can join up and only have one cost for the consultation.
The maps have been left at the office and will be brought up at a later date.
Computer training for beginners
Dawn reported that Falmouth School is now a specialist in Business and Enterprise, being the only one with Microsoft Academy in the South West. Who have a bid for computers in the community and schools; they have given Beacon Partnership 4 new computers which will be used in the back office. They are now able to do some basic computer training with no exam at the end and no structure. These will be held at the Beacon Resource Office and also anywhere that has space. This will be going out in the next voice. Also they are looking for Community Trainers to help out a group or on a 1 to 1 basic.
Report from Management Committee meeting
Grenville reported that a management meeting has happened with Mike Owen Chief executive for Carrick Housing Ltd about the new allocations in the Penwerris and Old Hill area, which means that in the last 5 years if any issues relating to an ASBO or anything will not be allowed in the area. This will be from 1st October for 2 years to see how it runs. It was also mentioned that 3 out of every 4 houses must go to local people and are able to go one bedroom bigger.
Gardening Competition
June reported that the gardening competition was held in July. No winners have been notified yet but instead of handing them out at the AGM as not many come to that, so these will be given out on Saturday 25th September. June added that the trophies are getting abit ‘past it' as they over 16 years old. It was agreed that these will be replaced with Shields instead and the winners already on the trophy will be put on the back. June to work out cost.
It was proposed by Chris Richardson and seconded by Ivor Preston. All in favour
Police Report
Mat reported that he was unable to get crime figures but this month's figures have gone down. Mat mentioned about the Cop Cards they are running late but will hopefully be ready for a launch in January. Boxing club is doing well and are now fully affiliated but looking for new members.
Neighbourhood watch and street reps are going well.
It was also mentioned that there is a new police officer Gary Watts. They are looking to do a speed watch once a month. If anyone knows any spots in the Penwerris Ward that they feel needs to be checked, to contact Mat.
Co-ordinators Report
Grenville stated that he is away in Reading on Thursday to an NHS Conference.
Grenville brought up about Jenny Richards and her bookings, as they are coming all over Cornwall to see her. It is paid by Carrick Housing. It is fairly busy now leading up to Christmas. Do we leave it as it at the moment or need to say its local first? Mat added that as it's not over run at the moment and Jenny is seeing people it's best to leave it as it is. Scott stated that the CAB is closing in Penryn but there is other CAB that will see people.
After a discussion it was decided to leave it as it and play it by ear.
Grenville also reported that the Office Admin funding is due to end in October, which is currently being funded by Lloyds TSB Foundation. There will be a management meeting coming up to discuss possibilities.
Report from Partners
LLAMA - The grass that was mentioned in the last meeting has now been cut. The fun day went really well and the BMX was a success. Police are paying visits and is quieter at the moment.

Lab Close - They had their trip to Paradise Park was a good day. There is a Bazaar 2nd October; the money raised will go towards another outing to Lizard Trago Mills.

OTTRA - Meeting was held last night and Mr & Mrs Groves have been put forward to be on DFT.

P.T.R.A. - The Art and Craft are going well with the next one 16th October. The last social night went well with KFC. Another one has been booked for 6th November.

O.H.C.A.S - Just had an AGM, all officers are the same. There was a good turn out and a few new people on the committee and also for the bingo.

Falmouth Primary School - Cash for Schools is still going. Need as many tokens as possible. A lot of building work has happened recently and expected to last about 12 months. There is a coffee morning 18th October at the School, in aid of the Macmillan and anyone who can donate something, please bring items to the office.
June brought up a Chicken Novelty bin has been taken, which encouraged the children to use bins and not litter.
AOB
None was brought up.

Meeting closed at 8.25pm

Next meeting 19th October 2010 at Falmouth Primary School.


Minutes of the Partnership Meeting
Held at 7.00pm on Tuesday 19th October 2010


Those Present:-
J Chappel P.T.R.A Chairperson
D Saunby Co-Op
B Rollison L.L.A.M.A
S Paget O.H.C.A.S Vice Chair
S Rollison L.L.A.M.A
C Richardson Lab Close
N Congdon Office Staff
G Impey P.T.R.A Treasurer
S Towe O.H.C.A.S.
J Groves O.T.T.R.A
John Groves O.T.T.R.A
I Preston P.T.R.A
G Chin - Quee O.H.C.A.S Secretary
PC Mat Cummins Police
G Chappel Project Co-ordinator
M Wengradt O.H.C.A.S
D Sterratt Co-Opted


Apologies:-
M Fontana Lab Close
C Smith Education

 


Welcome:-
The meeting was opened and everyone was welcomed by the Chairperson.

Minutes of the previous Meeting:-

Given out prior to this evening meeting, taken as a true record:
Proposed by: Ivor Preston Seconded by: Chris Richardson


Matters Arising:
No matters arising.

 

 

Date of AGM
June brought up that the AGM was due to be tonight but it was agreed that it would be 16th November 2010 at 7.30pm Falmouth Primary School. It was added that we need a speaker and was agreed to write to Pete Jarman or Mike Owen. This would help us know what is happening with us in the budgets and how it could affect the Partnership. Names will be needed for Chair, Vice chair, Secretary and Treasurer.

Police Report
Mat reported that he was unable to get crime figures this month. There was a PACT meeting at the end of September and Speeding was brought up in a few areas along with Anti social Behaviour. More people need to tend PACT meetings to show what we need to be done. Gary Watts is looking at changing some issues with the PACT meeting and a new way to deal with them. For Halloween and Bonfire night they will be working late shifts. If any problems occur to contact Mat.

Staff pay increase
Grenville reported that the National Minimum Pay has gone up as of 1st October. This would involve Nicola and Stephan.

It was proposed by D Saunby and Seconded by S Paget.

All in favour.

Report from Partners

LLAMA - they have received £1500 from D Saunby to buy some items for the field. Was advised to contact Carrick Leisure about this. Attended the PACT meetings and the drinking has taken effect to the people who were do this in the field and is slowly stopping.


Lab Close - They held their bizarre and it was a good turnout. Shirley went and helped. The bus stop at Oakfield Road has been moved. Trip to Trago Mills has been booked and will be 17th November.


OTTRA - Julie now has the key to open and lock up.

P.T.R.A. - Art and craft was last week and made Halloween cards, spiders and badges. The funding for this has now stopped but is being held on special occasions. Looking for funding.


O.H.C.A.S - Bingo going well still.

Dave Saunby - Congratulations were given to Dave for being elected on to the Town Council for the Trescobeas ward.

 


Co-ordinators report
Reported to the committee that the funding for the office admin post will run out on the 31st October, after some discussion the committee decided to confirm the post will be funded from partnership reserves until 31st march 2011 or a time when other funding can be found to cover this post.

AOB
No AOB was brought up.

 

Meeting closed at 8pm

Next meeting AGM 16th November 2010 at Falmouth Primary School.


Minutes of the Partnership Meeting
Held at 7.00pm on Tuesday 21st December 2010


Those Present:-
J Chappel P.T.R.A Chairperson
Councillor D Saunby Co-Opted
B Rollison L.L.A.M.A
S Paget O.H.C.A.S Vice Chair
S Rollison L.L.A.M.A
C Richardson Lab Close
N Congdon Office Staff
S Towe O.H.C.A.S.
I Preston P.T.R.A
G Chin - Quee O.H.C.A.S Secretary
PC Mat Cummins Police
G Chappel Project Co-ordinator
M Wengradt O.H.C.A.S
PCSO Scott Laity Police


Apologies:-
Claire Smith Education
Grace Impey P.T.R.A Treasurer
Julie Groves O.T.T.R.A
John Groves O.T.T.R.A
Dave Wann P.T.R.A
David Sterratt Co-Opted

 

Welcome:-
The meeting was opened and everyone was welcomed by June Chappel.

Minutes of the previous Meeting:-

Given out prior to this evening meeting, taken as a true record:
Proposed by: Ivor Preston Seconded by: Shirley Paget

All in favour.

Matters Arising:
The only matter arising was that LLAMA received £1000 and not £1500 from Councillor Saunby.

Election of Officers

Chair - June Chappel
Vice chair - Shirley Paget
Treasurer - Grace Impey
Secretary - Gerald Chin-Quee

Report from Partners
June reported that she has received a letter from Marion Fontana to except her resignation from the Partnership Committee. It was agreed for June to get Marion a card.


Police Report
Mat reported that there have been a few day time burglaries in the area and too make sure home safety is in place all the time.
It was also reported that the PACT meetings have changed - there is now a form to fill out with a new box to mark if there are no problems and put into the special post boxes that are around the area at various points. The first one will be out 4th Jan to 31st Jan. The forms will be analysed and the issue with the highest amount or reports will be the priority for the area at the time. PACT meeting will change from 4 to 2 a year.
Although some aren't police matters Cornwall Council is involved also.
Everyone is reminded that PACT stands for Partners and Communities together.

Crime figures were given out with a decrease of 7.5% to last year.


Lab Close - They had a very good Bazaar. The school choir attended and everyone enjoyed it. 26 people went to the Christmas Meal. Thanks were given to the O.H.C.A.S for lending their Bingo machine.


P.T.R.A. - It was reported that the 2 December Art & Craft sessions went really well. The social evening was done at June and Grenville's and 5 people attended.


O.H.C.A.S - There was a party at Bingo and it went well. Some prizes weren't won but were split to 3 more prizes. Shirley asked about grit bins and where it can be used, this is for the roads and paths for the public and not in own gardens.

 

Co-ordinators report
Grenville reported that he received an email from Hazel thanking the Partnership for the recent visits and the amount of support that is included.
Grenville stated that we didn't get to the 2nd round on the NESTA funding but will be looking at other avenues in the New Year.


AOB
Mat brought up about the problems on Meadowbank Road. The new system for allocations is in place and working.

Shirley gave thanks to Grenville and to Emma for the amount of work that they have done on the NESTA funding bid.
June stated that Louise Downer will be on maternity leave till July, Simon Coode will be taking over with Anti-Social team.


Meeting closed at 7.50pm

Next meeting 18th January 2011 at Falmouth Primary School.


Minutes of the Partnership Meeting
Held at 7.00pm on Tuesday 18th January 2011


Those Present:-
J Chappel P.T.R.A Chairperson
B Rollison L.L.A.M.A
S Paget O.H.C.A.S Vice Chair
S Rollison L.L.A.M.A
C Richardson Lab Close
N Congdon Office Staff
S Towe O.H.C.A.S.
I Preston P.T.R.A
G Chin - Quee O.H.C.A.S Secretary
PC Mat Cummins Police
G Chappel Project Co-ordinator
PCSO Scott Laity Police
C Smith Education
G Impey P.T.R.A Treasurer


Apologies:-
Julie Groves O.T.T.R.A
John Groves O.T.T.R.A
Dave Wann P.T.R.A
David Sterratt Co-Opted
Marcia Wengradt O.H.C.A.S

 

Welcome:-
The meeting was opened and everyone was welcomed by Chair June Chappel.

Minutes of the previous Meeting:-

Given out prior to this evening meeting, taken as a true record:
Proposed by: Ivor Preston Seconded by: Bob Rollison

All in favour.

Matters Arising:
No matters arising

Co-ordinators report
Grenville reported that not much has been happening. Although Gerald and Grenville attended a board meeting last week. It was agreed for April 2011 to April 2012 the Partnership will have £30,000 and also Welfare Benefits is safe. By April 2012 there will be another housing organisation so funding will be hard and chances will be small. We can't look at funding options for April 2012 at the moment as most funders will be looking at this year. This needs to be taken to management about possible outcomes.
Grace proposed that a date is set for a meeting.
26th January 2011. 7pm in the Office.

Office is going well. Computer course has started and with both courses being filled.


Police Report
PC Mat Cummins handed out crime figures. There has been a decrease by 3.9% in crimes.
PC Mat also reported that they intend to set up Falmouth Police Cadets. The new PACT meetings and also Falmouth Police on Facebook with Information attached.

June asked about the Cop Cards which PC Mat spoke about. These have now been stopped and won't be happening. This is because the structure of the Policing teams is changing and Neighbourhood Officers will now be in the local Police Team.

Report from Partners


LLAMA - It was reported that not much has been happening. Ruth Thomas from Falmouth Town Council Finance to say phase 3 will be going ahead. This will be swings and add on certain equipment. When this is done there may be a chance for another paint day with the schools/collages. There AGM is being held next month.

Lab Close - The last meeting was quick as only 3 members as there are only 6 people on the committee. Bowling has been stopped for the moment.


P.T.R.A. - Decembers Art and Craft was a double session. All is going well. AGM will be held in March.


O.H.C.A.S - There hasn't been a meeting this year due to illness. Bingo is still improving with more new members.

Falmouth Primary School - There is a Healthy School event coming up in February. 300 Trees have been planted and will be moved when they are bigger. This is a part of the Earth Restoration fund. £550 was made at the Christmas Fare while another £300 was raised for a boy in Year 2 with Leukaemia.
It was asked if a flyer could be put into the next edition of the voice about the school to try to get more children to join.

 

AOB
June brought up about the RUSH course which is happening on Thursday for 16-21 year olds who have just passed their driving test or having lessons. This covers the outcomes of speeding.

June added that there is a funday meeting on Thursday 20th January 7pm in the office to talk about this year's funday.

Grenville reported that Grahams Plaque is being completed by Scott's brother and is close to completion, and then a date will be set for unveiling.

 


Meeting closed at 7.47pm

Next meeting 15th February 2011 at Falmouth Primary School.



 

Minutes of the Partnership Meeting
Held at 7.00pm on Tuesday 15th February 2011


Those Present:-
J Chappel P.T.R.A Chairperson
B Rollison L.L.A.M.A
S Paget O.H.C.A.S Vice Chair
S Rollison L.L.A.M.A
C Richardson Lab Close
N Congdon Office Staff
I Preston P.T.R.A
PC Mat Cummins Police
G Chappel Project Co-ordinator
PCSO Scott Laity Police
C Smith Education
G Impey P.T.R.A Treasurer


Apologies:-
Julie Groves O.T.T.R.A
John Groves O.T.T.R.A
Dave Wann P.T.R.A
Marcia Wengradt O.H.C.A.S
Sanda Towe O.H.C.A.S
Jan Kingston Police

Welcome:-
The meeting was opened and everyone was welcomed by Chair June Chappel.

Minutes of the previous Meeting:-

Given out prior to this evening meeting, taken as a true record:
Proposed by: Ivor Preston Seconded by: Bob Rollison

All in favour.

Matters Arising:
Gerald is going to speak to Linda about the unveiling of the Graham's plague.

Resignation of Carrick CEO
Grenville reported that Mike Owen is leaving Carrick Housing to become CEO in Wales. The Partnership have brought a picture and have invited Mike to the next meeting.
It was also reported that Pete Jarman will become Managing Director and will cover the forming of One Housing Group with Cornwall Council.

 


Report on Management meeting
Grenville reported that there was a management meeting and an action plan has been put into place to look at all funding options available.

Co-ordinators report
Grenville reported that last week we had a visit from Tony Bone from Strathclyde Police in Scotland. He was very pleased with the Partnership. Since then 2 requests have come in from Scotland for a Strategies.
Facebook voice will be going live in March. March will be a paper copy also; the Facebook voice can be in colour. PC Mat Cummins added that we can link the Police facebook and the school into our Facebook.


Police Report
PC Mat Cummins handed out Police Correspondence.
‘Have Your Say' results have been sorted through and the 3 top issues are dog mess, speeding vehicles and parking. With speeding different methods and tools with be trying out. They are hoping to get the local schools involved.
June added that Thanks were to be given to Shaun for the lane clean ups the Water Front Crew did. Also to Ray for the Sausage and chips.
Matt added that the restructure of the Police is still up the air.


Report from Partners


LLAMA - Dinner was successful. AGM was last week and all officers are the same. There was talk about the memorial play equipment being put back when phase 3 is completed but there is talks of it being sooner as phase 3 might not be happening for a while.

Lab Close - There was a committee meeting today and an open meeting on Thursday. Bowling is starting up again as there is a new place to store the mats. This is every 2 weeks, £2 a session. Bazaar to be held in April. CC Saunby is buying 2 grit bin for the flats.


P.T.R.A. - Art and Craft went well for Valentine's Day. AGM is being held next month. They have applied for a grant for a mini bus hire over 4 weekends for over 60's educational visits.


O.H.C.A.S - Not much has been happening although Christmas is coming and it was brought up about making a bigger party for all committee members to attend to have some fun.

Falmouth Primary School - It's been a busy time so far. New website up and running www.falmouthprimary.cornwall.sch.uk. Its healthy living week at the school with various events happening. The school have gone through to the final on Youth Speaks and if they get through this then it will county final in Bodmin. The IT suit has been refitted and 15 computers have been donated to families.

CC Dave Saunby
Dave brought up that Falmouth Town Council are planning on Celebrating the 350th Year of Falmouth's Charter and reinact a walk of the boundaries of town.

AOB
June brought up about the RUSH course held at the Fire Station. 9 people attended and said it was really good. Thanks were given to the Fire Station.

 


Meeting closed at 8.10pm

Next meeting 15th March 2011 at Falmouth Primary School.


Minutes of the Partnership Meeting
Held at 7.00pm on Tuesday 15th March 2011


Those Present:-
J Chappel P.T.R.A Chairperson
B Rollison L.L.A.M.A
S Rollison L.L.A.M.A
C Richardson Lab Close
N Congdon Office Staff
I Preston P.T.R.A
PC Mat Cummins Police
G Chappel Project Co-ordinator
PCSO Scott Laity Police
M Wengradt O.H.C.A.S
S Towe O.H.C.A.S
D Saunby Co-Opted
G Chin-Quee O.H.C.A.S

Visitors
Mike Owen Carrick Housing Ltd
Claire Brown CN4C
Natasha James Cornwall Council

Apologies:-
Julie Groves O.T.T.R.A
John Groves O.T.T.R.A
Dave Wann P.T.R.A
S Paget O.H.C.A.S Vice Chair
C Smith Education
G Impey P.T.R.A Treasurer


Welcome:-
The meeting was opened and everyone was welcomed by Chair June Chappel.

Minutes of the previous Meeting:-

Given out prior to this evening meeting, taken as a true record:
Proposed by: Ivor Preston Seconded by: Bob Rollison

All in favour.

Matters Arising:
On LLAMA's report a word was missed out, but has now been added.

Carrick Housing Ltd CEO
Mike Owen gave a talk about how he has been involved in the partnership since 1996, although he wasn't seen much but has kept a close eye on the partnership and the successes it has achieved over the time. Mike explained about what Carrick Housing Ltd are doing next - this involves putting solar panels on the roofs to save money on electricity. This will be on the front of the next Carrick Newsletter.
Along with this Mike is also helping out with the next project.

June added that without Mike, the estate wouldn't be like it is now. Thanks were given to Mike and all his hard work in the partnership. Mike was presented with a picture from the partnership and a personalised pen set from Penwerris Tenants.


Claire from CN4C
Claire gave a report about the new projects CN4C are doing called ‘where the wild things grow'. A project description was handed out with the targets. Sheila added that with Phase 4, there aims to be a nature trail through the woods. This was discussed to be linked with Patrick Fielder. It was agreed to do a progress report at meetings.

Natasha from Cornwall Council
Natasha reported that her role is to support family support workers and are hoping to start up a young man's group for 8 men aged between 13 and 16 to help with self-esteem, confidence, internet safety and will be promoted by media, photos and DVD.
PC Cummins added that it can be linked with the Falmouth Police.


Co-ordinators report
Grenville reported that is has been a busy month. With Mike leaving. We are looking at a new business adventure but a lot of work is needed to be put into it.
Grenville and June attended a meeting at Ships and Castle's to discuss working with the leisure centre to obtain a grant for free swims and lifts for families. This would be for £2500.
Grenville added that he has applied for funding from Trusthouse Charitable Funds which pays for salaries of £5000 for Office administrator for 6 months.
It was brought up that there is more paint in the office for the free paint scheme with maximum of 2 tin's per person.


Graham Whitfield memorial
Grenville reported that he had received an email from Leonie Sampson asking if we can help put a bench up at the cemetery. After a discussion it was agreed that not to support Leonie's request but could possibly plant a tree on the estate in his memory.


Police Report
PC Cummins stated that as the new PACT process have changed, the outcomes was parking, speeding and dog fouling. There was a discussion about that the various ways of trying to solve these problems. This included speed watch on the estate and enforcing the powers of penalty fines for people who fail to pick up after their dogs. This would include putting signs on the lamp posts and press release.

 

 

Office Assistant pay rise
Grenville stated that as the office assistant has become 21 years of age, and we now need to pay the National Minimum. It was proposed by Sandra Towe and seconded by Chris Richardson. All in favour.

Report from Partners


LLAMA - there was a meeting with Ruth Thomas (Falmouth Town Council) and have got a £25,000 grant to do phase 3, this will also include putting the memorial play equipment back. Simon Penna is going to spray all weeds. Patrick Fielder is looking into getting the over grown areas cleared. CC Dave Saunby is putting £1000 towards a seating area.

Lab Close - Bazaar has been booked for 9th April. Bowling started up last week, posters will be going out.


P.T.R.A. - AGM was held with 2 new members voted on, with officers being elected at the next committee meeting. Art and Craft will be 26th March with the theme being Mothers Day. A grant has been received for Mini-bus trips with the first one starting in April. Shirley and June went along to OTTRA to offer assistance to get new members and to promote the association, during this a bingo and an art and craft session was held.


O.H.C.A.S - Good crowd at the bingo and more people attending.


CC Dave Saunby - Loads of development in the Trescobeas area is happening. Falmouth Rugby Club has now got a 40 year lease and is looking at developing the grounds.

AOB
Grenville added that the facebook voice is going well and so far we have 22 forms back asking for a printed copy.
June brought up that the next meeting the school will be closed and Grenville and herself will be on holiday. It was agreed to hold the meeting the following week.

 

Meeting closed at 8.55pm

Next meeting 26th April 2011 at Falmouth Primary School.


Minutes of the Partnership Meeting
Held at 7.00pm on Tuesday 26th April 2011


Those Present:-
June Chappel P.T.R.A Chairperson
Bob Rollison L.L.A.M.A
Shelia Rollison L.L.A.M.A
Chris Richardson Lab Close
Nicola Congdon Office Staff
Ivor Preston P.T.R.A
Grenville Chappel Project Co-ordinator
David Saunby Co-Opted
Gerald Chin-Quee O.H.C.A.S
Shirley Paget O.H.C.A.S Vice Chair
Clair Smith Education
Grace Impey P.T.R.A Treasurer

Visitors
Russell Clarke Source Fm Community Radio

Apologies:-
Julie Groves O.T.T.R.A
John Groves O.T.T.R.A
Dave Wann P.T.R.A
PC Mat Cummins Police
PCSO Scott Laity Police
Marcia Wengradt O.H.C.A.S
Sandra Towe O.H.C.A.S
Dave Sterratt Co-opted

June informed the committee that Dr Sterratt has resigned from the Partnership due to other commitments. It was proposed by Ivor Preston and seconded by Shirley Paget that the Partnership gets Dave a framed picture.

Welcome:-
The meeting was opened and everyone was welcomed by Chair June Chappel. The committee was introduced to Russell Clarke from Source FM.

Minutes of the previous Meeting:-

Given out prior to this evening meeting, taken as a true record:
Proposed by: Ivor Preston Seconded by: Claire Smith

All in favour.

Matters Arising:
No matters were arising.


Russell Clarke from Source FM
Russell gave a talk about Source FM, which is a local community radio station for Falmouth and Penryn. Source Fm provides a variety of things on air with local people. After a discussion it was agreed to go to the studios and have a look around. Their aim is to get people to mix together and present a show of what goes in the community and also history that people would like to share about.


OTTRA disbanding
June brought up that OTTRA has disbanded due to shortage of committee members and ill health. Despite holding an art and craft morning and a bingo session but not many people attended. They have held their AGM. John Groves and Steven Hunt have shown an interest in about doing Area Rep for their areas. Grenville added that in the constitution it says that anyone can join the committee to represent an area not covered by a Tenant Resident Association. It was proposed by Grace Impey and seconded by Chris Richardson to accept the offer for the area reps. All agreed.

 

Gardening Competition 2011
June reported that the garden competition is coming up. This is normally held end of July to beginning of August but this year, it was agreed to hold it the 1st week of July. A letter will be going to the tenant groups to ask for £25 towards the cost of engraving and plaques. It was also added that the judges will be Bob Rollison, Grace Impey, Shirley Paget, and June Chappel to ask Barry Sullivan if he would like to also be involved.

Co-ordinators report
Grenville reported a meeting has happened with Dickon Moon from Arise UK about the Social Enterprise. All were in favour to proceed. Also Grenville added that as of yet no funding has come in so Nicola will be handed her months notice 1st May, but if something comes in then Nicola will be staying for longer.

 


Police Report
No police were present but a report was handed out to everyone.
June reported that PCSO Scott Laity is leaving in June. It was proposed by Sheila Rollison and seconded by Bob Rollison to present Scott with a Partnership picture.

 


Report from Partners


LLAMA -
Not much has been happening. Improvements to the fields have been delayed till June which means the BMX trails is postponed for the moment. There will be ballads being put up at the entrance to the footpath due to cars driving down there.

 

Lab Close -
Held their bazaar but was poorly attended although £168 was made. This will be used for the first coach trip on the 8th May to the Eden Project.

P.T.R.A. -
Art and Craft was greatly attended, the next one is 18th June. The meeting to elect the officers took place with the same people in the positions. Next coach trips are 7 and 8th May.

O.H.C.A.S -
No meeting happened due to illness. It was brought up about Graham's plaque. Grenville to see Linda to arrange a time.

CC Dave Saunby -
The Kitchen Site on Trescobeas Road has been knocked down and due to start work.

Falmouth Primary School
The school has had a lot of events happening and also coming up.
The Wild flower meadow has been planted to attract butterflies; this is a link to CN4C. A new garden is in the process of being planted with potatoes. There has been family assemblies and open afternoons. A gazebo will be going up by the eco garden for an outdoor learning space. The committee was told about the VE day celebrations and asked if they know anyone who would like to give a talk to the children.

AOB
Shirley announced that June had won a 100 Club prize!


Meeting closed at 9.00pm

Next meeting 17th May 2011 at Falmouth Primary School


Minutes of the Partnership Meeting
Held at 7.00pm on Tuesday 17th May 2011


Those Present:-
June Chappel P.T.R.A Chairperson
Bob Rollison L.L.A.M.A
Shelia Rollison L.L.A.M.A
Chris Richardson Lab Close
Nicola Congdon Office Staff
Ivor Preston P.T.R.A
Grenville Chappel Project Co-ordinator
PCSO Scott Laity Police
Gerald Chin-Quee O.H.C.A.S
Shirley Paget O.H.C.A.S Vice Chair
PCSO Sean McDonnell Police

Visitors
Julia Harrod CN4C

Apologies:-
Claire Smith Education
Grace Impey P.T.R.A Treasurer
Dave Saunby Co-Opted
Sandra Towe O.H.C.A.S
PC Mat Cummins Police
Marcia Wengradt O.H.C.A.S


Welcome:-
The meeting was opened and everyone was welcomed by Chair June Chappel.

Minutes of the previous Meeting:-

Given out prior to this evening meeting, taken as a true record:
Proposed by: Shirley Paget Seconded by: Shelia Rollison

All in favour.

Matters Arising:
Ballads should have been bollards and has been changed on LLAMA's report.


Julia from CN4C
Julia came from CN4C to discuss possible training packages that the partnership can access. We would need to get a minimum of 8 unemployed people to volunteer for the courses and CN4C have funding to pay for room hire, tutors and materials. It was agreed to look into this option further and Julia to send more information to Grenville.

 

Co-ordinators report
Grenville reported that not a lot has happened apart from Nicola was handed her months notice but thanks was given to Carrick Housing as they have come forward and given £5000 for 5 months wages for Nicola. It was also reported that Emma West is back with Carrick Housing and also working alongside Cornwall Council in the change of Elmo.
Grenville spoke about what grants he will be applying for, this includes the Lottery and Tutor Trust. This will mean having to re-invent the office.
There is a call centre presentation on Wednesday 18th in the office with the people that are interested.
Also there is more paint in the office.


Police Report
PCSO Scott Laity handed out the police report. On the 20th changes to the police force will take place.
Scott was presented with a Partnership photo as his leaving present.
The new PCSO to take over from Scott is Sean was welcomed to the Partnership. Sean will be working in Penwarris and Arwenack and is looking forward to working with the Partnership.


Report from Partners


LLAMA - The bollards have been put up, to stop cars going down the lane. The 3rd week in June, Phase 3 will be started. Cream tea is being held 28th May between 2-4pm.

Lab Close - The trip to Eden was an enjoyable day out. AGM being held 16th June.


P.T.R.A. - There has been 2 coach trips since the last meeting which have been mystery trips, the next ones will be 11th and 12th June. 3rd July will be a trip to Bodmin Jail. Social evening is being held 28th May at 7.30pm.


O.H.C.A.S - Nothing has been happening. AGM being held 7th June with free bingo.

Falmouth Primary School
Sats are going well and everyone is concentrating on them. 29th June, there is a cream tea invitation which they have the choir singing. The Gazebo will be going up in the Eco-garden on Monday.


AOB
No AOB was brought up.

Meeting closed at 8.25pm

Next meeting 21st June 2011 at Falmouth Primary School.